Your AI Team That Recruits, Manages, and Grows Your Brokerage
An AI assistant that runs your CRM through conversation. A team of AI voice agents that recruits, confirms meetings, and briefs you — 24/7. All on one platform built for real estate brokerages.
24
Recruited
$48.5K
Pipeline
12
Meetings
847
AI Calls
Run your entire brokerage from a single conversation
Ask anything. Do anything. Your AI assistant understands your pipeline, contacts, tasks, and calendar — and takes action for you.
Apex AI Assistant
Online
Everything your assistant can do
A virtual team that works around the clock
Powered by ElevenLabs, each AI agent specializes in a different part of your recruiting workflow — making natural voice calls that sound human.
The Recruiter
Outbound Calls
Makes personalized outbound calls to prospects from your campaign lists. Handles objections, gauges interest, and books meetings.
- Natural conversation
- Sentiment analysis
- Objection handling
- Meeting booking
The Receptionist
Inbound Calls
Handles inbound inquiries, screens candidates, captures lead information, and routes qualified prospects.
- 24/7 availability
- Lead qualification
- Instant CRM logging
- Warm transfer
The Confirmation Agent
Meeting Confirmation
Confirms upcoming meetings, handles rescheduling requests, and reduces no-shows with timely outreach.
- Automated reminders
- Reschedule handling
- Calendar sync
- No-show reduction
The Briefing Agent
Post-Meeting Briefings
Provides post-meeting briefings and follow-up recommendations to keep your pipeline moving.
- Meeting summaries
- Next-step suggestions
- Sentiment recap
- Follow-up triggers
The Negotiator
Compensation Discussions
Handles initial compensation discussions and gauges interest levels before you step in to close.
- Commission discussions
- Interest assessment
- Value positioning
- Warm handoff
The Onboarding Guide
Voice Onboarding
Walks new agents through paperwork, setup steps, and system access via guided voice calls.
- Document guidance
- Step-by-step setup
- Status updates
- Milestone tracking
Powered by industry-leading technology
10,000+
AI Calls Made
500+
Meetings Booked
24/7
Availability
95%
Natural Voice Rating
The foundation your AI team operates on
Every AI action is backed by a full-featured brokerage management platform.
CRM & Pipeline
Manage contacts, companies, and deals with kanban and table views. Track every interaction with activity timelines.
- Kanban + table views
- Activity timeline
- Company tracking
- Custom tags & notes
Campaign Management
Launch bulk outreach campaigns with segment targeting, progress tracking, and contact imports.
- Bulk outreach
- Segment targeting
- Progress tracking
- Import contacts
Smart Scheduling
Google Calendar integration with booking widgets, availability management, and timezone-aware scheduling.
- Google Calendar sync
- Booking widgets
- Availability management
- Timezone-aware
Agent Onboarding
Multi-phase onboarding from agreement through licensing, documents, and systems setup. Self-service portal included.
- Multi-phase workflows
- Self-service portal
- Document uploads
- Progress tracking
Analytics & Insights
Real-time dashboards with call metrics, conversion rates, pipeline value, and sentiment data.
- Call metrics
- Conversion rates
- Pipeline analytics
- Sentiment data
Multi-Channel Inbox
Email, SMS, and WhatsApp — all managed from one unified view. No switching between tools.
- Email (Gmail)
- SMS (Twilio)
- WhatsApp inbound
- Unified inbox
Built around your brokerage, not the other way around
Every brokerage operates differently. We customize Apex AI to fit your workflows, recruiting process, onboarding steps, and team structure — so you never have to change how you work.
From prospect list to signed agent — AI handles every step
Get started in minutes. See results immediately.
Import Your Contacts
Upload your prospect list or import from your existing CRM
AI Recruiter Calls
AI voice agents make personalized calls, handle objections, and book meetings
AI Confirms & Briefs
Confirmation agent reduces no-shows, briefing agent prepares you for meetings
You Close, AI Onboards
Close the deal. AI guides new agents through onboarding steps
Building the complete broker operating system
We're continuously expanding the platform and AI capabilities.
Commission & Accounting
Split calculations, agent payouts, expense tracking, and financial reporting — all automated.
Integration Hub
Zapier workflows, HubSpot sync, and more third-party connections to power your tech stack.
Advanced AI Intelligence
Predictive pipeline scoring, auto-lead prioritization, coaching insights, and market analysis.
Frequently asked questions
Our AI agents are powered by ElevenLabs, the industry leader in voice AI. They sound natural, handle objections, and adapt in real-time. Most prospects can't tell the difference from a human caller.
Yes. The AI assistant can search contacts, create tasks, book meetings, send emails and SMS, update pipeline stages, and more — all through natural conversation. It has full access to your CRM data and can take action on your behalf with your confirmation.
We handle setup for you. We'll customize the platform to match your workflows, import your contacts, configure your AI agents, and train the system on your recruiting process. Most brokerages are up and running within days.
Absolutely. We use enterprise-grade security with row-level access control, encrypted connections, and role-based permissions. Your data is isolated and only accessible by your team.
Yes. Each AI voice agent can be tailored with your brokerage's talking points, value proposition, commission structure, and objection handling. The AI assistant also adapts to your specific CRM setup and workflows.
We currently integrate with ElevenLabs (voice AI), Google Calendar, WhatsApp, Twilio (SMS), and Resend (email). Outlook, Zapier, and HubSpot integrations are coming soon.
Ready to hire your AI team?
Join forward-thinking brokerages already using AI to recruit top talent and run their operations.